Every crew with its headline numbers, its leader and a colour used across the schedule — and its jobs sorted into waiting to accept, on now and up next, with the past folded away. Expand one and you reach its type, what it does — framing (every stage) or concrete only — its pay model, its working week, and its men with their field links and pay settings. Your own crews sort above subcontractors. Post-frame and barndominiums, nobody else — so a crew here is a framing crew or a slab crew, not a generic "resource".
Also called: set up a crew · add crew members · crew list · framing crew · crew colours
One card holds everything about a crew — including every job it is on
Try itEach crew's card carries its leader, its member count and four headline numbers — then its jobs, sorted into what matters today: Waiting to accept (with how many have accepted), On now, Up next, and Past jobs behind one line you open when you need them. Click any job to jump straight into it. A crew lead or a field worker sees only his own crew, and only its jobs, wherever crews appear.
To find out what a crew has coming next week you open every job on the schedule and look for its colour.
A crew leader wants to know what's next — and the office wants to know nobody has missed a job. Putting a crew's work on the crew's own card answers both, and folding the past away keeps it short enough to read.
More than one crew on a job, each with its own yes
The job's header shows every crew on it: the lead crew in a picker you can change, every other crew as a chip with its own acceptance state and an ×, and + Add crew. Your own crews read 2 of 3 accepted as each man taps Accept on his phone; a subcontractor crew reads waiting to sign until its lead signs. The schedule shows the job under every crew on it. How the accepting works is on crew acceptance.
The slab crew and the framing crew overlap on one garage, but the job can only hold one crew, so the second one is a note in somebody's phone.
Everyone sleeps better when the job itself says who has agreed to turn up. Crews change out mid-build and overlap on the same week — the header is where the office looks, so that is where the answer lives.
Say what a crew does — framing, or concrete only — and how it is paid
Try itExpand a crew and its Labor Source says three things: Internal or Subcontractor; for your own crews, Framing (every stage) or Concrete only; and the pay model — hourly, cost-plus, per unit, lump sum, day rates + shared surplus, hourly + shared surplus, or a share of the labor price, with a % box beside each man. A concrete crew's phones show the jobs it is on and only the concrete stage's checkpoints.
The slab crew's phones show a framing checklist they will never touch, and how each crew is paid lives in somebody's head.
A man only uses an app that shows him his own work. Telling the system what a crew actually does means the concrete guys see the slab and nothing else — and the pay model on the card is what the payout runs on, so nobody has to remember it.
A crew is a colour on the schedule and a filter on the board
Every crew carries a colour used across the Build Schedule, so who is where reads without opening anything. Filter the board to one crew, and a crew with time off booked carries the marker on its own chip. The question a builder asks the schedule most often is which of my crews is free, and this is that question answered in one glance.
Someone books Crew B on Thursday because nobody could see from the board that Crew B is on a pour three counties away.
The office's most common question is "who's free?" — and a colour answers it without a phone call. One colour per crew, everywhere, means the schedule reads at a glance and booked time off sits right on the crew's own chip.
Time off books once and then enforces itself
Try itGive a crew a date range and a reason — vacation, between projects, holiday, sick leave — and the crew flips inactive on the day and back at the end, with a notification each way. Nobody remembers to toggle a crew inactive on the Friday before, which is exactly how a job gets assigned to a crew that is away.
A job gets assigned to a crew that is on holiday, because nobody remembered to flip it inactive on Friday.
A crew's week off should be its week off — no phone ringing about a job it was never going to make. Booking it once and letting it switch itself means nobody has to remember, and the schedule can't hand work to an empty truck.
A crew can keep its own working week
Each crew inherits the company's working days unless somebody says this crew is different, and the picker shows what it is inheriting rather than making you go and look. Stage durations are counted in those days and the days off are shaded on the schedule. A concrete sub who pours Saturdays should not be planned Monday to Friday, and a single job can override the crew where one build genuinely differs.
The concrete sub pours Saturdays, the schedule plans him Monday to Friday, and every date you give the customer is wrong by a day.
Dates the customer can count on come from planning each crew the way it actually works. A crew inherits the company's week unless you say otherwise, so the odd one out is one click, not a separate calendar.
The crew leader stays the leader after a refresh
Leadership is stored on the crew itself, not on a record a background sync overwrites on the next page load, and every change is written to the audit log with the outgoing and incoming names. Signing the acceptance contract, closing out a stage from the field and seeing Today's Crew all hang off that answer being stable.
You make Caleb the leader, refresh the page, and the old leader is back — so the wrong man gets the contract to sign.
The leader is the man the crew answers to — he has to stay the leader until you say otherwise. Storing it on the crew itself, with every change written to the audit log, means signing, closing out a stage and Today's Crew all hang off an answer that doesn't move.
- 1Create a crew, name it, give it a colour and mark it active or inactive.
- 2Add men to it and mark one of them the leader.
- 3Set what it does: framing (every stage) or concrete only — a concrete crew's phones only ever show the slab.
- 4Pick how it is paid — seven pay models, from hourly to a share of the labor price.
- 5Its card lists every job it is on: waiting to accept, on now, up next — past jobs behind one line.
- 6Put more than one crew on a job from the job's own header.
- 7A crew lead or a field worker sees only his own crew, wherever crews appear.
Crew membership was assembled correctly on the team page and nowhere else — so a crew showing one man there showed zero on the contacts screen and in the schedule. Membership is worked out in one place now, so every screen that names a crew names the same men. Then the crews themselves turned out to be different animals: an in-house concrete crew splitting three men to one slab and three to another, a framing crew on every stage, a door sub who signs paperwork. So a crew now says what it does, its card shows every job it is on and who has accepted, and a job can carry more than one crew at once.
- Different screens disagreeing about who is on a crew.
- Crew facts scattered across unrelated settings pages.
- Crew-scoped users seeing other crews' work.
- No single place showing a crew's upcoming and waiting jobs.
- One crew per job, when the slab crew and the framing crew overlap.
A crew leader that sticks
Marking someone a crew leader used to work until the next page refresh. It is held on the crew now, and the previous leader is stepped down in the same move. Every change is written to the audit log with both names.
Which days this crew works
A crew that pours on Saturdays and a crew that does not will never finish the same stage on the same date. Each crew carries the days it actually works, the picker shows what it is inheriting, and a single job can override the crew where one build genuinely differs.
Crew time off
Vacation, between projects, holiday, sick leave, or your own reason. Nobody has to remember to switch a crew off and back on again. Active and upcoming ranges show as banners on the crew's header.
Your own crews and subcontractor crews
Employees and subcontractors do the same work on the same job and need completely different handling. One is on the payroll, logs hours from a field screen and accepts each job on his phone. The other invoices, signs an acceptance contract and wants no account with your company at all. Both feed the same job costs. Your own crews also say what they do — framing every stage, or concrete only.
Turn a contractor in your contacts into a tracked crew
A subcontractor already in your address book had to be re-entered as a crew before any of their work could be tracked. It is one action now, and doing it twice returns the crew that already exists rather than making a second one.
Who can attach the building plans
Viewing and downloading plans stays open to everyone. This only controls who can attach and detach them, because letting anyone do that is how a job loses its drawings mid-build.
